Managing files in folders

Learn how to organize digital files online in folder hierarchy using CloudFiles' Content Library

You can easily organize all your uploaded files & folders online, using the CloudFiles' content library (online files storage). CloudFiles allows deep folder hierarchy. This combined with the ability to easily move files across the library makes it easy to organize large number of digital files.

Let us first clear out the difference between CloudFiles Data Rooms and Folders since both of them seem to be of a similar nature.

Folders are simply directories inside the CloudFiles library. A folder can contain both files and folders. You can add files into folders from a variety of sources - your local storage or Cloud based drives like Google Drive, Box Drive, Dropbox or One Drive. Folders can be shared using CloudFiles links and when this is done the files in them also get shared. 

DataRooms is a secure storage space for your files meant to share files together with a single CloudFiles link. The Files can be sourced in data rooms only from the CloudFiles content library. You can also Request Files in CloudFiles data rooms Removing the hassle of individually downloading and sorting files received via email attachments. To learn about DataRooms, check out our article on CloudFiles DataRooms 

Also a critical difference between the two is that the files in the folders are a copy of the file from where you have imported it and hence they take up some storage space. Files in the datarooms are mere duplicates of the files in your content library and do not take up additional storage space.

Given below is a quick overview of these features -

Creating Folders

As shown in the image below, you can create folders (or upload folders online) using the "Create Folder" button on top right of the library. You can also create folders within folders to further refine your organization. This deep folder hierarchy provides an opportunity to neatly organize digital documents.

Creating & uploading online folders in the CloudFiles content library

Renaming Folders

You can also rename the folders after creation as shown in the image below. Simply click on the 3 dots icon and choose rename. A dialog box opens up where you can type the new name of the file.

Renaming files and online folders in CloudFiles' online files storage

Moving Files

Finally, you can move files across the online file storage using the 3 dots icon on the file. This is shown below. You can then select the new folder to which you want to move this file. Thus you may not only organize but constantly re-organize your digital files as per your requirement.

Moving files from one folder to another in the CloudFiles' content library

With such major distinctions between the CloudFiles data rooms and folders in it's content library, Folders should ideally be used to share files and folders with a single person while the data rooms are to be used to segregate files and folders for sharing with different persons or companies.