Introduction

The CloudFiles: Unassign User Licenses flow action allows Salesforce administrators to automate the removal of CloudFiles product licenses from users. This action is ideal for scenarios such as user offboarding, where licenses need to be revoked and freed up for reassignment.

The image below illustrates how the Unassign User Licenses action looks in a flow, along with its input parameters. Detailed descriptions of these inputs and outputs are provided in the following sections.

What This Action Does

The Unassign User Licenses action automates the process of removing CloudFiles product licenses from specified users.

For instance, when a user leaves the organization or is deactivated, the Unassign User Licenses action can automatically revoke their CloudFiles license, freeing it up for reassignment.

Input Parameters

Here are the required input parameters for the Unassign User Licenses action:

Product Name

  • Description: The name of the CloudFiles product from which the license is being unassigned.
  • Valid Values:
    • document-management
    • document-generation
    • document-ai
  • Default Value: If no input is provided, document-management is used by default.

User Ids

User IDs

  • Description: A Text Collection of Salesforce User IDs for the users from whom the licenses will be unassigned.
  • How to Use: Configure a Text Collection of Salesforce User IDs, even if used for a single User.

Note

This accepts only a Text Collection variable.

Output Parameters

The Unassign User Licenses action provides the following outputs:

Licenses Remaining

The count of licenses available for reassignment after the action is executed.

Total Licenses

The total number of licenses owned by the organization, including both assigned and unassigned licenses.