Accessing Document Sharing Usage
To access the Document Sharing usage view:
- Open the CloudFiles app in HubSpot.
- Select Document Sharing from the top navigation bar.
- From the left sidebar, click Usage.
Sections Available in the Usage View
The usage view is divided into multiple sections that provide insight into billing usage, storage consumption, feature activity, and historical trends related to document sharing.
Usage Summary Card
The Usage Summary Card provides an overview of credit usage for the current billing cycle. It displays the billing cycle date range, total credits consumed so far, remaining credits, and the number of days left before the cycle resets. This section helps monitor how sharing activity impacts available credits.
Purchasing Additional Credits
If your usage exceeds the included limits in your current plan, you can purchase additional credit packs as an add-on.
Document Sharing Pack
| Plan | Price/ month | Views/ month | Tracked emails/ month | Datarooms/ month |
|---|---|---|---|---|
| Small Pack | $10 | 1,000 | 100 | 25 |
| Medium Pack | $75 | 10,000 | 1,000 | 250 |
| Large Pack | $500 | 100,000 | 10,000 | 2500 |
These add-ons allow you to extend limits on Views,Datarooms and emails tracked even during periods of higher usage. Additional limits are applied to your account immediately and are consumed in the same way as your existing plan limits.
Storage Usage Card
The Storage Usage Card shows how CloudFiles storage is being utilised. It displays the total storage available under your plan, the amount of storage currently used, and the remaining available storage. This section helps track storage consumption as files and datarooms are created and shared.
Feature Usage Metrics
The Feature Usage Metrics section provides a summary of key sharing and engagement activity. It shows the total number of links created, the number of datarooms created, aggregate document views across shared content, and the number of email interactions tracked. These metrics provide a high-level view of document sharing and engagement.
Historical Usage Analysis
The Historical Usage Analysis section visualises document sharing usage over time. You can select predefined time ranges such as Last Year or Last 180 Days, or use a Custom Date Range for targeted analysis. Usage data can be displayed using Bar or Line graphs to understand trends and fluctuations in sharing activity.
Filters
Filters allow you to refine the historical usage data. Usage can be grouped by interval, including Daily, Weekly, or Monthly views. Actions can also be filtered to focus on specific sharing operations, such as Create Attachment or Create Link. These filters help isolate specific sharing behaviours.
Breakdown by Flow Action
The Breakdown by Flow Action section shows how sharing-related automation credits are consumed across individual actions. It displays total credits consumed per action and the relative contribution of each action to overall usage. This helps identify which sharing workflows drive the highest credit consumption.
