Doc Management Quickstart

in this first quick start, we show how cloudfiles can be used as a file connector for hubspot a file connector is something that can provide live access to your files that may be sitting in some other storage this can be the cloudfiles native storage, hubspot file storage or even external storage such as google drive, sharepoint, onedrive, box, dropbox, aws s3, azure etc cloudfiles offers a file mirroring feature and some hubspot native components to connect any type of file to hubspot records in the article below, we talk about how access the widget, how to access the content library through the widget, how to associate files and folders to hubspot records and finally what type of file and folder related operations can be performed on these installing cloudfiles in hubspot if you haven't already done so, make sure cloudfiles is installed in your hubspot this only takes a couple of minutes and you can follow the simple steps in our article on installation guide for cloudfiles hubspot integration docid\ qujo9oe45yj7xa9kguygg accessing cloudfiles widget the cloudfiles widget is available on the right sidebar of all contact, company, deal and ticket records we are also exploring possibility of adding this widget onto custom objects in hubspot the widget works exactly the same way on all the records in case you don't see the widget on any of your records, check out our faq on i cannot see the cloudfiles widget in hubspot docid 5oqxxdlciccjve3spdxaf the widget can be used to associate multiple files and folders with the record, perform operations on them, share & track them and a lot more we will cover this functionality below accessing content library the cloudfiles content library is your single source of truth for all your files & folders, no matter where they are the library provides access to cloudfiles storage as well as mirror storage support for google drive, onedrive, sharepoint, box, dropbox, aws s3 etc the content library can be accessed through a couple of ways depending on whether you want to use it from a hubspot record or not the image and details below summarizes these using hubspot dialog click on any record such as contact / deal / company etc and locate the cloudfiles widget click on the add file button in the widget to open the library using cloudfiles web app the cloudfiles web app is especially useful for marketers who do not want to operate from hubspot records you can access the library using the cloudfiles standalone web application all the data and analytics show up in hubspot too using mirror storage using the content library dialog, you can easily connect any existing cloud storage and instantly access those files this content mirroring currently works with hubspot file storage, google drive, onedrive, sharepoint, box, dropbox, amazon aws s3, microsoft azure and a few more options to connect you library, follow the simply steps below locate the library selector dropdown and choose your desired cloud storage click on the login to cloud storage button this is a one time process and is not required for hubspot file storage and cloudfiles native storage standard cloud storage login will follow in a new tab complete the login the tab should auto close and you should come back to hubspot your files should start showing in the content library dialog box these steps are also shown in the graphic below file & folder operations from dialog now that your files have started showing up in the content library dialog, you can perform a variety of file and folder related operations the cloudfiles content library provides a number of library and resource related actions such as upload file, create folder, move file, duplicate file etc these operations have been shown in the graphic below associating files & folders to records one of the most common use cases for the content library dialog is to manually associate files and folders to the hubspot widget for quick access creating such associations enables a host of actions that have been covered in the section below in order to associate a file or folder, simply select the files / folders using the checkbox and then click on the add to record button additionally, you can also choose to create a sharing link using the checkbox located at bottom left this will create a rectangular tile on the cloudfiles widget of the hubspot record this is shown in the graphic below file & folder operations from widget the above operation will create a tile on the cloudfiles widget this tile can be used to perform a variety of file and folder related operations the tile name is a hyperlink that can take you directly to the associated file / folder the actions dropdown of the association tile offers resource specific actions such as download, go to (using the tile hyperlink), preview, create sharing links, see analytics etc these operations have been shown in the graphic below what's next? now that you have a basic knowledge of the document connector use cases that the app enables, you should refer to our doc sharing quickstart docid\ vteszlyno2u5vl1r7ryht which talks about link creation, security configuration and file analytics you can then check our doc automations quickstart docid\ hgreslekgxxy5q2qnswch which talks about various automation capabilities in the context of file connector and sharing use cases with these 3 quick starts, you are already an expert in hubspot cloudfiles integration need help? book time with our team of experts